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Abstract submission

by Patricia Helfenstein last modified 2014-11-18 17:55

Paper submission

 

A number of contributed papers covering original, unpublished work on the conference topics will be accepted for presentation.

The deadline to submit the contributions is now passed and the on line paper submission is now closed.

Author notification: Wednesday, November 19th, 2014
 

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Prior submitting the contribution, carefully read all the instructions written below.

INSTRUCTIONS:

All contributions need to be sent via the on line system.

Authors are requested to send the following documents:

A 35-word Abstract - This abstract should be a brief summary of the paper topic.
If the paper is accepted, this 35-word abstract will be included in the conference Programme.

A 1-page paper to be submitted in pdf format - The one page paper is a summary of the author's work. The summary should not exceed one A4 page with 2 cm margins on all sides. Within the summary, the author must include all text, including the 35-word abstract, title, authors, equations, drawings, tables, photographs, drawings, figures, and references. The title of the talk and the primary author's name, affiliation, address, telephone and fax numbers, and email address must appear on the page with all additional authors and their affiliations. Download template.

Copyright: Please return the copyright form available as word file (.doc) or pdf file to conferences@eps.org

Papers should be submitted to only one topic. The programme committee will transfer papers from one topic to the other where appropriate unless written instructions to the contrary are given by the author at the time of submission.
The deadline for submission of the papers is Friday, October 10th, 2014, 23:59 (midnight Central European Time). Absolute no papers will be accepted after this deadline.

Authors will be notified whether their papers have been accepted by Wednesday, November 19th, 2014.
Authors must obtain appropriate approval to have their paper reviewed by and presented to an international audience.
Accepted presenters will need to register on line for the conference in order to present their paper. See the registration page.

Two types of contribution can be chosen:
-> Oral or Poster
-> Poster only


Choosing the first option (Oral or Poster) will mean that your submission is automatically submitted as an oral contribution to the refereeing process. However, the programme committee can decide to affect it as a poster.

Choosing the second option (Poster only) will mean that your submission is only eligible for a poster presentation.

The options "Plenary", "Breakthrough" and “Invited” are only authorized for the pre-invited presenters. DO NOT CHOOSE THESE OPTIONS unless you were explicitly formerly pre-invited to present an invited talk at the Conference.

Five conference topics can be chosen:
-Plasmonics, Metamaterials, Nanophotonic Devices
-Metadevices & Metasystems
-Nanophotonics & Nanobiophotonics
-New Materials for Nanophotonics
-Localization of Light & Optical Super-resolution
Select one topic.

Important note:
The submitter needs to enter the complete authors' information including himself/herself in case she/he is also a co-author. The submitter is entirely responsible for entering the full and correct list of all the authors. The presenter needs to be marked with a bullet. List the authors as per your wished order. EPS will not make any change.

Layout recommendations for the 1-page summary:
- Paper size: A4 format (210mm X 297mm)
- Margins: left & right = 25 mm, top & bottom = 25 mm
- Format: Acrobat (*.pdf) file
- Title: use 14pt Times bold letters centred on the page, elements and acronyms should be capitalized.
- list all authors’ names, organisation/affiliation & mailing address under the title:

Centre author name(s) on one line. Use 10-point, bold font. Author names should include first and middle names or initials followed by surname. Their affiliations must be indicated through the use of appropriate superscripts.
Centre author affiliation(s) on the following lines. Use 8-point, italic font. Affiliations should follow the format: division, organization, address. Do not use abbreviations.

- Introductory Text
Please be concise in your presentation, highlighting what is novel and original about your submission. Do not repeat the separate 50 word abstract.

- Main text
The first line of the first paragraph of a section or subsection should start flush left. The first line of subsequent paragraphs within the section or subsection should be indented 0.5 cm.

- Tables
Tables should be centred and numbered consecutively. Table titles should be centred above the table and in a 10-point font. If the title is more than one line, it should have margins that match the width of the table. Tables should be positioned as close as possible to where they are mentioned in the main text.

- Figures
Figures should also be placed as close as possible to where they are mentioned in the text. All the figures should be centred, except for small figures less than 6 cm in width, which may be placed side by side. No part of a figure should extend beyond the typing area. Text should not wrap around figures. The figures should be provided in greyscale.
Figure captions should be centred beneath figures and in an 8-point font. Figure captions should be indented 1 cm on both sides and justified on both right and left sides.

- Equations
Equations should be centred, unless they are so long that less than 1 cm will be left between the end of the equation and the equation number, in which case they may run on to the next line. Equation numbers should only appear to the right of the last line of the equation, in parentheses. For long equations, the equation number may appear on the next line. For very long equations, the right side of the equation should be broken into approximately equal parts and aligned to the right of the equal sign.

- References
References should appear at the end of the article in the order in which they are referenced in the body of the paper. The font should be 8 point, and the references should be aligned left.
Within the main text, references should be designated by a number in brackets [1], and they should precede a comma or period [2]. Two references cited at once should be included together [2,3], separated by a comma, while three or more consecutive references should be indicated by the bounding numbers and a dash [1–3].
For journal articles, authors are listed first, followed by the article’s full title in quotes, the journal’s title abbreviation, the volume number in bold, page number, and the year in parentheses.

[1] J. Itatani, D. Zeidler, J. Levesque, D. M. Villeneuve, and P. B. Corkum, "Controlling High Harmonic Generation with Molecular Wave Packets," Phys. Rev. Lett. 94, 123902 (2005).

For citation of a book as a whole: authors, followed by title in italics, and publisher, city, and year in parenthesis.

[2] G. P. Agrawal, Nonlinear Fiber Optics, 3rd. ed., (Academic Press, Boston, 2001).
 

For citation of a book chapter, authors are listed first, followed by book title in italics, editors, and publisher, city, and year in parenthesis. Chapter number may be added if applicable.

[3] R. Kienberger and F. Krausz in, Few-cycle laser pulse generation and its applications, F.X. Kärtner ed. (Springer Verlag, Berlin, 2004).

For citation of proceedings, follow the individual proceedings format:

[4] Author(s), "Title of paper," in Title of Proceeding, Ed(s) Name(s), Proc. format ……

- Miscellaneous
Acknowledgments, job descriptions and footnotes should not be included in the summary.
Do not add any page number. Do not use hyphens at the end of a line.


Directives for the electronic submission:

As a first step you need to create an account.

You can either directly open an account and submit the contribution or you can create a user account and later on log on to submit the contribution.

In any case, additional contributions can be submitted using your login details received by email.

By accessing the conference management system you can:
- View and modify your personal details
- Modify or withdraw your conference submission
- See the status

The submitter is authorized to bring any change (single page summary, 35-word abstract, list of authors) until Friday, October 10th, 2014 , 23:59 (midnight Central European Time). After that deadline the review process will begin and no change can any longer be brought.

These recommendations are intended to avoid technical problems in the transferral of your paper to the conference on line digest. Failure to follow these recommendations may result in papers being returned to authors. Please note that the EPS will not manipulate or edit papers.
The selected summaries will be published in the on line digest. No additional manuscript will be required. Since contributed papers are selected on the basis of the summary, it should convey the original results in a succinct manner rather than describe the research topic.

Any of the following conditions may result in rejection of a paper:
- failure to submit the paper by the deadline date
- failure to complete the required fields on the web based submission form
- failure to follow the compulsory layout recommendations (a 35-word abstract, a single page summary in pdf format)
- failure to send the copyright form.
 

Please take care of the following hints:

Do not use CAPITAL WORDS for example in author names or the title (except for common acronyms).
Examples:
Do not write TRANSPORT AND OPTICS IN HIGH MAGNETIC FIELDS but Transport and Optics in High Magnetic Fields.
Do not write PETER SMITH but Peter Smith
Do not write EUROPEAN PHYSICAL SOCIETY, Mulhouse, FRANCE but European Physical Society, Mulhouse, France
However write C.N.R.S.
  • Be sure to not exchange the first name and the surname. Otherwise you will be listed by your first name in the author index.

Prefer to use full first names. Do not state academic titles.

Submit all the authors’ information and add as many authors as required.
The system will not allow the conference organiser to make any change and the person registering the submission is entirely responsible for entering the full and correct list of all the authors.

Authors will be notified whether their papers have been accepted by Wednesday, November 19th, 2014. Notifications will be sent to the email address as given during the electronic submission. The date and time for presentation will be determined after the programme committee has reviewed the papers.

 

 

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Key deadlines


14 August 2014:
On line submission opens

10 October 2014:
Submission deadline

17 November 2014:
Authors notification

10 September 2014:
On line Registration opens

03 December 2014:
Pre-registration deadline

17 December 2014:
On line registration system closes




 

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